Notion Users
Bubble
Skill
Notion Users are an international community of productivity enthusiasts who customize and optimize the Notion workspace platform, shari...Show more
Notion Users
Bubble
Skill
Notion Users are an international community of productivity enthusiasts who customize and optimize the Notion workspace platform, sharing templates, workflows, and tips across online forums, social media, and community spaces.
Statistics
Estimated Global Reach
300K
Popularity
Medium
Regional Hotspot
Worldwide
Country Hotspots
US
+3
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General Q&A
This bubble centers on using the Notion app for productivity, organization, and creative knowledge management, where members exchange workflow ideas, templates, and troubleshooting support.
Community Q&A
This bubble centers on using the Notion app for productivity, organization, and creative knowledge management, where members exchange workflow ideas, templates, and troubleshooting support.
People gather on platforms like Reddit, Discord, and the official Notion Community, participating in events like template contests and offering peer-to-peer help.
Community Q&A
Summary
Key Findings
Template Prestige
Identity MarkersAmong Notioneers, sharing custom templates isn’t just helpful; it’s a status marker signaling creativity and mastery, influencing social standing inside the community.
Feature Debates
Polarization FactorsNotion Users engage in passionate debates over feature updates and integrations, where opinions often split between valuing functionality versus aesthetic workspace design.
Workflow Collaborations
Community DynamicsCollaborative events like template contests and workspace showcases foster peer learning and elevate collective problem-solving through shared workflow innovations.
Second Brain Mindset
Insider PerspectiveInsiders view Notion as a 'second brain', emphasizing holistic knowledge curation beyond task management, a perspective outsiders rarely appreciate about the app’s cultural role.
Sub Groups
Template Creators
Users who design and share custom Notion templates for various use cases.
Productivity Enthusiasts
Members focused on optimizing workflows and sharing productivity hacks using Notion.
Educators & Students
Sub-community leveraging Notion for academic organization and collaboration.
Business & Team Users
Groups using Notion for project management, team collaboration, and business operations.
Notion Ambassadors & Influencers
Power users who lead community events, create content, and advocate for Notion adoption.
Statistics and Demographics
Platform Distribution
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Reddit
25%Reddit hosts highly active Notion-specific subreddits where users share templates, workflows, and productivity tips.
Discord
20%Numerous dedicated Notion Discord servers facilitate real-time discussion, troubleshooting, and community collaboration.
YouTube
15%YouTube is a major hub for Notion tutorials, template showcases, and productivity content, fostering a large creator-viewer community.
Gender & Age Distribution
Ideological & Social Divides
Community Development
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Insider Knowledge
Terminology
Greeting Salutations
Example Conversation
Insider
Happy Noting!
Outsider
Huh? What do you mean by that?
Insider
It’s a cheerful way we wish each other productive and enjoyable time using Notion—like ‘keep up the good work!’
Outsider
Oh, that’s clever! I’ll have to remember it.
Cultural Context
A motivational greeting that doubles as an expression of community bonding around the Notion app.
Inside Jokes
"Just duplicate my template."
A frequent humorous refrain when answering questions, reflecting the community’s encouragement to start by copying and adapting existing workspaces instead of building from scratch.
"If it’s not relational, is it really Notion?"
A tongue-in-cheek comment on how relationships between databases are central to advanced Notion use and beloved by power users.
Facts & Sayings
„Notioneer“
A self-identifier for members of the Notion Users community, signaling belonging and expertise in using Notion.
„Dashboard“
A customized page within Notion that organizes important links, databases, or widgets for quick access and overview.
„Relation“
A database property that links entries in one database to entries in another, enabling dynamic cross-referencing.
„Template swap“
The act of sharing or exchanging custom-made Notion page templates within the community for inspiration or practical use.
Unwritten Rules
Always share your templates generously.
The community values openness and collaborative improvement, so sharing a useful template is seen as contributing back to the collective knowledge.
Credit original creators when sharing templates or ideas.
Acknowledging others’ work is important to maintain trust and respect within the community.
Use clean, minimalistic design in workspaces.
Aesthetic simplicity is favored, as overly cluttered pages can reduce clarity and usability, which is often a point of pride among Notioneers.
Test formulas and relations carefully before relying on them.
Because users build custom logic, double-checking ensures accuracy and prevents errors cascading throughout complex systems.
Fictional Portraits
1 / 3
Maya, 28
Content CreatorfemaleMaya is a digital freelancer who uses Notion to manage projects, client communications, and content calendars, often sharing her unique Notion templates with her audience.
EfficiencyCreativityCommunity sharing
Motivations
- Streamlining her workflow to handle multiple clients efficiently
- Building a personal brand as a productivity guru
- Sharing and receiving creative Notion templates
Challenges
- Finding templates that fit her freelance business model
- Balancing customization with usability in her workspace
- Keeping up with rapid updates and community trends
Platforms
Notion subredditInstagram productivity groupsDiscord servers dedicated to Notion
DatabasesRelationsRollupsWidgets
Insights & Background
Historical Timeline
Main Subjects
People
1 / 3
1 / 3
People
First Steps & Resources
Get-Started Steps
Time to basics: 1-2 weeks
1
Create a Personal Notion Account
1-2 hoursBasic
Summary: Sign up for Notion and explore the interface by creating a free account.
Details: Begin by registering for a free Notion account, which is the essential gateway to the community. Spend time familiarizing yourself with the interface—create a new workspace, experiment with adding pages, and try out basic blocks like text, headings, and checklists. Many beginners feel overwhelmed by the flexibility of Notion, so start small: make a simple to-do list or daily journal. Avoid the temptation to dive into complex templates immediately. This step is crucial because hands-on exploration builds foundational comfort with the platform’s logic and structure. Evaluate your progress by being able to navigate the sidebar, create and edit pages, and use at least three different block types confidently.
2
Join Notion Community Spaces
2-3 hoursBasic
Summary: Register and participate in Notion-focused forums or social groups to observe discussions.
Details: Find and join online communities dedicated to Notion—these could be forums, subreddit groups, or social media communities. Spend time reading through popular threads, observing how users share templates, ask questions, and discuss workflows. Introduce yourself if the space encourages it, and note the etiquette and common topics. Beginners often hesitate to engage, but lurking and gradually participating helps you understand community norms and discover valuable resources. This step is important for connecting with other users, learning from real-world use cases, and staying updated on best practices. Progress is measured by your ability to follow discussions, recognize recurring community themes, and feel comfortable posting or commenting.
3
Duplicate and Customize a Template
2-4 hoursIntermediate
Summary: Find a popular Notion template, duplicate it, and adapt it to your own needs.
Details: Templates are a cornerstone of the Notion community. Search for a template that matches a personal need (e.g., task manager, habit tracker). Duplicate it to your workspace and experiment with customizing properties, layouts, and content. Beginners often struggle with understanding how templates are structured, so start with something simple and make incremental changes—rename sections, add your own data, and tweak the design. This hands-on process demystifies how advanced setups work and builds confidence in modifying existing systems. It’s a key step because it bridges passive learning and active creation. Success here means you can take a template and make it functionally your own, understanding the basics of databases and page linking.
1
Create a Personal Notion Account
1-2 hoursBasic
Summary: Sign up for Notion and explore the interface by creating a free account.
Details: Begin by registering for a free Notion account, which is the essential gateway to the community. Spend time familiarizing yourself with the interface—create a new workspace, experiment with adding pages, and try out basic blocks like text, headings, and checklists. Many beginners feel overwhelmed by the flexibility of Notion, so start small: make a simple to-do list or daily journal. Avoid the temptation to dive into complex templates immediately. This step is crucial because hands-on exploration builds foundational comfort with the platform’s logic and structure. Evaluate your progress by being able to navigate the sidebar, create and edit pages, and use at least three different block types confidently.
2
Join Notion Community Spaces
2-3 hoursBasic
Summary: Register and participate in Notion-focused forums or social groups to observe discussions.
Details: Find and join online communities dedicated to Notion—these could be forums, subreddit groups, or social media communities. Spend time reading through popular threads, observing how users share templates, ask questions, and discuss workflows. Introduce yourself if the space encourages it, and note the etiquette and common topics. Beginners often hesitate to engage, but lurking and gradually participating helps you understand community norms and discover valuable resources. This step is important for connecting with other users, learning from real-world use cases, and staying updated on best practices. Progress is measured by your ability to follow discussions, recognize recurring community themes, and feel comfortable posting or commenting.
3
Duplicate and Customize a Template
2-4 hoursIntermediate
Summary: Find a popular Notion template, duplicate it, and adapt it to your own needs.
Details: Templates are a cornerstone of the Notion community. Search for a template that matches a personal need (e.g., task manager, habit tracker). Duplicate it to your workspace and experiment with customizing properties, layouts, and content. Beginners often struggle with understanding how templates are structured, so start with something simple and make incremental changes—rename sections, add your own data, and tweak the design. This hands-on process demystifies how advanced setups work and builds confidence in modifying existing systems. It’s a key step because it bridges passive learning and active creation. Success here means you can take a template and make it functionally your own, understanding the basics of databases and page linking.
4
Build a Simple Linked Database
3-5 hoursIntermediate
Summary: Create two related databases (e.g., tasks and projects) and link them using Notion’s relation property.
Details: Databases are a powerful feature in Notion, and linking them is a skill valued by the community. Start by creating two basic databases—perhaps one for projects and another for tasks. Use the relation property to connect tasks to projects. Beginners often find the database interface intimidating, so break it down: focus on adding a few entries, experimenting with views (table, board, calendar), and practicing linking items. This step is important because it unlocks Notion’s potential for complex workflows and is a rite of passage for serious users. Evaluate your progress by being able to create, relate, and view data across linked databases, and by understanding how this structure can streamline your own productivity.
5
Share Your Setup and Ask for Feedback
2-3 hours (including feedback loop)Intermediate
Summary: Post a screenshot or walkthrough of your workspace in a Notion community and request constructive feedback.
Details: Once you’ve customized your workspace or template, share your setup in a Notion-focused community. Include a screenshot or a brief description, and explicitly ask for feedback or suggestions. This step can feel daunting, but it’s a powerful way to learn from experienced users and get practical advice. Common beginner mistakes include sharing too little context or not being specific in requests—be clear about what you’re trying to achieve and where you feel stuck. This activity is valued in the community as it fosters collaboration and learning. Progress is measured by the quality of feedback you receive and your ability to iterate on your setup based on community input.
Welcoming Practices
„Welcome threads and weekly newbie calls in Discord servers.“
These spaces help newcomers introduce themselves, ask beginner questions, and receive guided support to integrate into the community.
Beginner Mistakes
Copying complex templates without understanding the structure.
Start with simple templates and gradually learn about databases, relations, and formulas before using advanced setups.
Ignoring mobile app limitations when designing a workspace.
Test workspace designs on both desktop and mobile since some features or layouts don’t function identically on smaller devices.
Pathway to Credibility
Tap a pathway step to view details
Master basic blocks and page building.
Understanding foundational elements shows you know how Notion works at a fundamental level.
Create and share original templates.
Contributing templates demonstrates creativity and willingness to add value to the community.
Participate actively in community discussions and troubleshooting.
Helping others solve problems signals deep knowledge and investment in the collective success.
Facts
Regional Differences
North America
North American users tend to emphasize productivity methodologies like GTD (Getting Things Done) integrated in their Notion workflows.
Europe
European Notion users often customize for language localization and compliance needs, reflecting diverse multilingual communities.
Misconceptions
Misconception #1
Notion is just a note-taking app.
Reality
While it supports note-taking, Notion is a versatile all-in-one workspace that combines notes, databases, task management, and collaboration features.
Misconception #2
Only tech-savvy people can use Notion effectively.
Reality
Although some advanced features require learning, Notion is designed with an accessible interface and a vibrant community providing beginner-friendly templates and tutorials.
